Title: Administrative Assistant to the Director of Development
Date Posted: August 30, 2018
Deadline: Until Filled

Job Details:

The Administrative Assistant is responsible for all administrative aspects of DISL and  DISLF development activities.   The Administrative Assistant plays an important role by providing  administrative support to the Development Office and the DISL Foundation. 

This position reports to the Director of Development. 

  • Process donations and prepare gift receipts, acknowledgement letters, and other correspondence 
  • Maintain foundation, corporation, and individual donor files 
  • Create monthly fundraising reports and other database reports as needed 
  • Continually update and correct database records 
  • Conduct preliminary research on prospective corporate, foundation, and individual donors 
  • Coordinate productions and mailing of all event and fundraising mailings 
  • Track tax credit donations in the database and keep a file of gifts by each donor 
  • Maintain guest lists, gather, and prepare registration materials, and other duties as assigned for fundraising events 
  • Prepare media materials for distribution (i.e. copying, filing, mailing, e‐mailing) 
  • Basic bookkeeping  
  • Assemble media and donor kits for events and meetings 
  • Take and prepare DISLF Board of Director minutes 
  • Other duties as assigned by the Director of Development 

Job Requirements:

  • Associate's is required or bachelor's degree (preferred) in a related field 
  • A minimum of three years' experience in an administrative position, preferably in a not‐for‐profit development office 
  • Database management experience 
  • Proficiency in Microsoft Word, Excel and PowerPoint Database management experience  
  • Excellent verbal and written communications skills 
  • Ability to present information concisely and effectively, both verbally and in writing 
  • Ability to organize and prioritize work 
  • Ability to work independently with little supervision 
  • Excellent interpersonal skills 

Job Contact:

Please mail cover letter and resume to:  

Dauphin Island Sea Lab
Attn:  Admin Asst to the Director of Development
101 Bienville Blvd.
Dauphin Island, AL 36528

Or email to jobs@disl.org